Sundance Film Festival

Strategic Hospitality

Conference
Hospitality

Conventions, Tentpole Events, Trade Shows

Your company just spent $40,000 on flights, hotels, and conference passes for 8 executives.

Now answer these:

  • • Where are you taking your top 3 clients for dinner Tuesday night?
  • • What happens when you learn 2 of those clients just dined with a competitor at the same restaurant you booked?
  • • Where do you send your CEO and a prospect for a coffee meeting that's walkable, quiet, and shows you know your stuff?
  • • What do you do when a prospect texts at 4pm "let's grab drinks tonight"?

You're about to Google it. Wing it. Hope for the best.

And when it goes wrong, it's your name on it.

Investment

$2,500

Conference week intelligence package

What's Included

✓

Lodging intelligence (don't stay at the conference hotel, stay here, here's why)

✓

Venue pre-vetting for conference week (what's good, what's overrun, what to avoid)

✓

Competitive intelligence (where competitors are dining, how to stand out)

✓

Timing strategy and booking windows (when to book, what sells out first)

✓

Real-time "Oh Shit" hotline during the event (we're on call for emergencies)

Schedule a Call

Want full dinner execution during the conference?

Executive dinners: $5,500+ each (priced separately)

Learn more about Executive Dinners →

What $2,500 Actually Prevents

Scenario 1

You book dinner at the restaurant the conference guide recommended. So did 47 other companies. The kitchen is overwhelmed. Service is slow. Your client is checking their phone. The deal doesn't close.

Scenario 2

Your clients just had dinner at the same restaurant last night with your competitor. You look like you're following the pack, not leading it.

Scenario 3

A prospect texts at 4pm: "Let's grab drinks after the keynote." You panic-Google "best bars near convention center," end up at a spot crawling with conference attendees, and spend the whole conversation running into people you're trying to avoid.

Scenario 4

Your dinner reservation falls through at 6pm. You scramble. You end up at the hotel steakhouse. It's fine. It's forgettable. So are you.

$2,500 makes sure none of that happens.

What This Actually Looks Like

We've built conference week intelligence for ShopTalk, SXSW, Sundance, NRF, CES, NADA, and Art Basel.

Sundance 2025 Field Guide

Lodging recommendations, venue pre-vetting with interactive maps, competitive intelligence, timing strategy, insider moves, and brand activations you wouldn't know existed.

View Sample Field Guide →

This is what $2,500 looks like.

Who This Is For

You should buy this if:

  • ✓ You're hosting clients, prospects, or investors during a major conference
  • ✓ You're coordinating travel for a team of 5+ executives
  • ✓ You can't afford to look like you're winging it
  • ✓ You want certainty, not "pretty sure this will be fine"

Skip this if:

  • • You just need a restaurant reservation (use OpenTable)
  • • You're fine Googling and hoping
  • • You don't care if things go sideways

Let's Talk

Book a 30-minute strategy call. We'll map out your conference week, identify the dinners that matter, and build a plan that makes you look like you've been doing this for 14 years.

Book a Strategy Call

Or reach out directly: kelley@clandestine-events.com • 504.766.3033