Strategic Hospitality
You're hosting 12 people. The outcome matters. And you can't afford to wing it.
Client dinners. Board entertainment. Investor meetings. The moments where one bad decision costs you more than the check. We handle strategic design, venue intel, and flawless execution so you can focus on the actual conversation.
Investment
Full strategic hospitality for one high-stakes dinner
Strategic brief (who are these people, what outcome are you designing for)
Venue recommendation with full rationale and LBB Index score
Guest dossier (attendee roster, photos, LinkedIn context, seating chart, conversation pairing notes)
Communications sequence (save-the-date, invitation, preference form, confirmations)
Venue briefing (direct call with GM on timing, pacing, menu, dietary, payment, arrival flow)
Day-of execution (on-site or remote triage)
Follow-up framework (debrief, thank-you copy, handwritten note guidance)
What We Do
The goal is never to host an event. The goal is to create the conditions for real conversations, the kind that don't start with decks and don't end when the check arrives.
We think about context. Environment. Sequencing. Outcome.
Who needs to meet whom? What relationship are you trying to build? What does success look like beyond the metrics?
The venue is the stage. We design the entire play. And nobody gets stuck next to someone they hate.
What happened to your guests today? If they've been in conference sessions since 8am, they don't want another presentation. They want to decompress with smart people in a space that doesn't feel like work.
High-back chairs for acoustic control vs. open seating for energy. Multiple courses for natural conversation breaks vs. small plates causing decision fatigue. Whether ambient noise helps or hurts when people are mentally tired.
T-21 save-the-date. T-7 preference collection. T-3 guest dossier with seating strategy. T-24 venue briefing. Invisible day-of execution.
Who needs to meet whom? What relationship are you trying to build? What does success look like beyond the metrics?
Proof
Medical device company. 100+ guests. Annual conference dinner.
First year, half the room was their own sales team just to hit numbers. By year three, we had a waitlist before invitations even went out.
What changed? The experience. The room. The outcomes.
When people fight to attend your dinner, you know you've built something that works.
F1 Weekend, Austin
"Currently standing in a huge line with my CEO and customers, hoping I could get them in a bit quicker!"
"What are you wearing? I'm talking to them right now"
One call. Seated in five minutes. CEO never knew how close it came.
This is what the Red Phone is for.
Bend, Oregon
In New Orleans, the walk WAS the experience. But Bend is not New Orleans.
Walkable option: Forgettable brewery. Fine for Tuesday. Wrong for the finale.
I pushed back. We went back and forth. Hawkeye & Huckleberry wasn't walkable, but it was perfect. Two days before arrival, he agreed. By end of trip, he was thrilled.
Sometimes "trust me" is the whole pitch.
Sunday Night Text
The venue said no availability.
We got the table anyway.
The deal closed that week.
Impossible reservations are only impossible if you don't know who to call.
Austin
Nobody wanted the same thing.
We built three sequences. Each one ended at the same place, different starting points.
Everyone felt considered.
200+
Events executed
14
Years of operational intuition
17
Markets and counting
We've executed for Formula 1, NBA leadership, Aramco, Hyosung, and Teleflex.
Now we're focused on the moments that matter most.
Intimate client dinners where one wrong move costs you the deal.
Coverage
We add markets based on client demand. If your event is somewhere we don't currently cover, we'll build the intelligence you need.
Whether it's an investor dinner, board entertainment, or client cultivation, we help you make the right call and see it through.
Schedule a CallOr reach out directly: kelley@clandestine-events.com • 504.766.3033